How do I Add a Team That Is Paying by Check?

If a team is paying by check, you will need to create a registration manually and then record the payment on the invoice.

Creating the Registration

1. Navigate to Event Registrations
2. Click the blue + Invoice button (Create Blank Invoice)
3. Select Team Registration from the Registration Type dropdown
4. Click Save
   This opens a blank invoice.

Adding the Customer

1. In the Add Customer pop-up, click into the customer field
2. Start typing the customer’s name or email
3. Select the correct account from the dropdown
4. Select the customer’s address
5. Click Save
   The customer is now assigned to the invoice.

Adding the Event and Team

1. Search for the event by name
2. Select the correct event
3. Choose the division
4. Select the subdivision if applicable
5. Select the team from the dropdown
6. Click the green Add Event button
   The team is now added to the invoice.

Recording the Check Payment

1. Click the green New Payment button at the top of the invoice
2. Select Pay Later (Check or Credit Card) as the payment method
3. Enter the payment amount
4. Enter the check number
5. Select the transaction date
6. Click Make Payment
   The invoice will update to reflect the payment.

Adding Notes (Recommended)

• Add a note such as “Paid by check”
• Include the check number for reference
• This helps with tracking and record keeping

Confirming Payment

• Verify the payment appears on the invoice
• Confirm the Total Due is updated (or $0 if fully paid)

Tips

• Always confirm the correct team and division before adding the event
• Double-check payment details before submitting
• Use notes to track offline payments clearly